ManyChat Optimization:
more replies from the comments you already get
Turning comment traffic into conversations, with a follow-up that reaches people before Facebook closes the messaging window.
01Summary
Your Facebook comment automation reaches the most people and has the lowest click rate. This project fixes the first message it sends, adds a follow-up at 23 hours, and collects an email address, so fewer of the leads you already get drop off.
Everything is built inside your existing ManyChat Pro account. It needs no new tools or subscriptions, and it connects to the IG leads sheet and dashboard you already use.
02Where things stand
Your account has three live automations. Most of the runs go through the one with the lowest click rate:
| Automation | Trigger | Runs | Click rate |
|---|---|---|---|
| "Untitled" (Facebook) | Any comment on any post, no keyword | 113 | 0.9% |
| Auto-DM links from comments (Instagram) | Comment contains VIDEO | 44 | 18.2% |
| Say hi to new followers | New follower | 8 | 0% |
Figures from the ManyChat dashboard as of [date checked].
This shows two problems:
- The Facebook automation messages everyone. People who asked for something click. People who just left a comment mostly don't. The Instagram automation, which only runs on a keyword, has a click rate about 20 times higher.
- Nobody gets a follow-up. If someone opens the DM and doesn't reply, nothing else reaches them. Facebook closes the messaging window 24 hours after their last action.
03Goals
- Raise the Facebook automation's click rate toward the Instagram one.
- Get a second chance at every lead who engages but doesn't reply.
- Keep a way to reach leads after the 24-hour window without paying Facebook to send messages.
- Never send an automated message into a conversation you're already having.
04How the new flow works
Anyone who replies at any point is taken out of the automation and you're notified, so no automated message lands in the middle of a conversation.
05Scope of work
Phase 1: Fix the Facebook comment automation
Highest impact- Name it and switch the trigger to a keyword, so it only messages people who asked
- Rewrite the first DM so it asks for a tap instead of pasting the link
- Rotate 4–5 public comment replies so Facebook doesn't throttle the Page
- Deliver the link as a trackable button, so clicks are recorded
Why the tap matters: Facebook lets a Page send one free DM per comment. If that DM is ignored, nothing more can be sent. The tap opens the 24-hour window that every follow-up depends on.
Phase 2: The 23-hour follow-up
Recovers quiet leads- A nudge at 1 hour for anyone who hasn't opened the link
- A final message at 23 hours that depends on what they did: replied, clicked but didn't reply, or never clicked
- A
Repliedtag, plus a Default Reply rule that pauses the automation and notifies you
Why 23 hours and not 24: the window closes exactly 24 hours after their last action. A message timed for hour 24 arrives too late and gets rejected.
Phase 3: Email capture
Reach past 24 hours- The final message asks for an email, which is saved to the contact in ManyChat
- Optional: add it to your IG leads sheet along with the existing tag data
Phase 4: Tidy up
Housekeeping- Give the new-follower welcome a clear next step, or switch it off
- Make tag names consistent across Facebook and Instagram so the leads dashboard reads them cleanly
06Deliverables
- All four phases built and published in your ManyChat account
- Every message written: public replies, opener, delivery message, both nudges, email ask
- End-to-end test from a second account covering each path (replied, clicked, ignored)
- A one-page guide for pointing the automation at a new post yourself
- A before-and-after click-rate check [N] weeks after launch
07Timeline
| Stage | What happens | When |
|---|---|---|
| Kickoff | Access granted, keyword and offer confirmed | Day 0 |
| Phases 1–2 | Facebook automation rebuilt, follow-ups added and tested | [Day X] |
| Phases 3–4 | Email capture and cleanup | [Day X] |
| Review | Click-rate comparison and adjustments | [Week X] |
08Investment
| Item | Price |
|---|---|
| Phases 1–4, as scoped above | [fee] |
| Optional: ongoing monitoring and message updates | [monthly] |
Payment terms: [e.g. 50% to start, 50% on launch]. The ManyChat subscription stays on your account and isn't included. Phase 1 can be done on its own first if you'd like to see results before committing to the rest.
09What I need from you
- Admin access to ManyChat (Settings → Team → invite)
- The keyword for the Facebook automation
- The link or offer each automation sends
- One question to ask leads after the link lands
- A yes or no on email capture
10Limits worth knowing
Facebook's messaging rules apply to every tool, ManyChat included. If someone comments and ignores the first DM entirely, there's no window to message them again. This project recovers people who opened it and drifted off, not people who never looked.
That's why Phase 1 matters most: the better the first message performs, the more people the follow-ups can reach. Results depend on your offer and content, so I can't promise a specific click rate. The before-and-after check will show what changed.
Out of scope: counting Instagram messages sent. ManyChat can't do this. It needs a separate Meta connection whose access has to be renewed about every 60 days. I can quote it separately.
11Approval
Reply "approved" or sign below, and I'll start as soon as I have access.